Event Resources

Support for Every Step of Your Event Journey

Whether you’re volunteering, helping organize, or leading an event, these resources will guide you through the process to ensure success and safety.

Volunteer Guides

• Role Descriptions: Clear outlines of common volunteer roles such as canvassing, phone banking, tabling, poll greeting, and event setup.

• Expectations & Tips: What to expect, how to prepare, and best practices for each role.

• Volunteer Checklist: Printable checklist to help volunteers stay organized on event day.

Event Planning Templates

• Flyer & Social Media Templates: Editable graphics to promote events across platforms.

• Email Invitation Templates: Sample emails for outreach and follow-up.

• Event Checklist: Step-by-step planning guide covering logistics, permits, equipment, and staffing.

• Budget Template: Simple spreadsheet to track event expenses and donations.

Safety & Accessiblity Policies

• Safety Guidelines: Best practices to ensure a secure environment for all participants.

• Emergency Procedures: Contacts and steps to follow in case of an emergency.

• Accessibility Commitment: How to make events inclusive and accessible to people of all abilities.

• Code of Conduct: Expectations for respectful and inclusive behavior at all events.

Event Contacts & Support

• Event Coordinator Contact: Name, email, and phone number for questions or assistance.

• Volunteer Lead Contact: Point person for volunteer coordination.

• Technical Support: Who to contact for AV, livestream, or tech-related issues during events.

• General Inquiries: Where to send general questions about events.

Calendar & Scheduling Help

• Sync Instructions: How to add the shared events calendar to your personal device.

• RSVP Management: Tips and tools to track event attendance and volunteer sign-ups.

• Reminder Templates: Sample texts or emails to remind attendees and volunteers.

Fundraising & Donations at Events

• Donation Handling: Guidelines for accepting and recording donations during events.

• Receipts & Acknowledgments: Templates and policies for donor communication.

• Fundraising Best Practices: Tips for ethical and effective fundraising.

Questions or Need More Help?

Contact our Events Team at ncsudemocrats@gmail.com or reach out to your Volunteer Lead.